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Tea at the Palace! - Nominations required

22/01/18

Branch and Regional Chairs are asked to nominate staff/volunteers and their spouses/companions to attend The Queen’s Garden Party taking place on Thursday 31 May. Staff and volunteers are also encouraged to nominate themselves and others to their Chair. Nominations must be received at National Office by Tuesday 13 February 2018.


Events
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Circular ref: 02/18

Sandra Farrington, Receptionist and Office Assistant


1. Each year CPRE National Office receives a quota of 4 invitations to attend the Queen’s Garden Party which this year will be held on Thursday 31 May 2018 at Buckingham Palace. Two of these invitations are allocated to national office staff and the remaining two go to the branches and regional groups.

2. To be consistent and fair, we offer the longest serving members of staff at National Office the chance to go first. This method would not be feasible for the branch and regional groups; instead, we are asking that Chairs from each branch and regional group nominate staff/volunteers from their group.

3. Branch and Regional Chairs can make as many nominations as they wish. A nomination form is attached, please make copies as required. NOTE: A nomination form must be completed for each nominated person and should include details of the person accompanying them i.e. spouse/companion; this will count as two invitations.

4. Volunteers and Staff are also encouraged to nominate themselves and/or other people within their group to their Chair.

5. Chairs can also nominate themselves but must also nominate others within their group. Please ensure/confirm that all nominees are available to attend the event on Thursday 31 May and that they respect the values of the organisation.

6. All Nomination forms MUST arrive at National Office by Tuesday 13 February 2018. Late nominations will not be accepted. Names will be drawn from a hat (or other suitable receptacle) at National Office on Wednesday 14 February. The successful nominee will be notified soon after the draw.

NOTE: The Palace prefers that all nominated guests are to be accompanied either by a spouse or companion (this counts as two invitations), unless the guest specifically requests to attend on their own. Those who require assistance MUST also be accompanied; this too counts as two invitations.

We apologise for the tight deadline but this is outside our control. Invitations will be sent out directly by the Palace six weeks before the event

When completing the form, please write clearly in capital letters and ensure that all the relevant parts of the form are completed. If a form has been drawn which has not been completed correctly it will automatically be disqualified and another nominee form will be drawn and forwarded to the Palace. Once the nomination form has been sent to the Lord Chamberlain’s Office alterations cannot be made.

IMPORTANT NOTES and GUIDANCE: Please read carefully before completing the attached form. The Lord Chamberlain’s Office has asked that we observe the following for completing the nominee form:

Ensure that no one under the age of 18 years is nominated

All attendees are required to bring two forms of identification with them one of which must be photographic, to confirm their full name, date of birth and current address.  All names and addresses written on the form must match the identification that     attendees will submit on the day otherwise you will not gain entry to the event. e.g. If your ID says Samantha but you are known as Sam you must put Samantha on the nomination form

The elderly and infirm MUST be accompanied (this counts as two invitations). There will be no parking facilities offered this year with the exception of disability badge (Blue Badgeholders). A separate form will be sent to you directly from the Palace so you can apply for parking if you have stated that you are disabled and have a valid blue badge. NO exception will be allowed.

Remember to include both COUNTY and POSTAL CODE when completing the address columns

All persons nominated must be British or European Union citizens, although their spouses or companions may be of other nationalities

All guests, nominated or accompanying, must be resident in the United Kingdom

Nominated guests should not have previously attended one of Her Majesty’s Garden Parties

7. If you have any queries please contact me by email: This email address is being protected from spambots. You need JavaScript enabled to view it. or by telephone 020 7981 2800.

 


About CPRE circulars

CPRE Circulars are National Office’s key method of communicating national activities to CPRE groups – we appreciate that you will not always be able to implement the actions suggested but your co-operation is appreciated and feedback is welcome.

The e-circular is sent by email to the main contact in every CPRE branch and regional group. If you are in any doubt about how to distribute or follow-up this or any other CPRE Circular, please do not hesitate to contact the author for further advice.

Please do not distribute this circular externally.

Campaign to Protect Rural England
5-11 Lavington Street
London
SE1 0NZ

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

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